Legal
Data policy.
Last updated: January 2026. This policy explains specifically how billing and group data is handled in KudiGrid.
1. Billing records
Billing records — cycles, bills, meter readings, and generated amounts — are stored permanently and cannot be deleted by group admins. This is intentional: billing history must be immutable for trust and dispute resolution.
2. Meter readings and photo evidence
Meter readings and attached photo evidence are stored against the reading record. Photo URLs are stored. KudiGrid does not currently host photo uploads directly — during the pilot, photo evidence is stored as URLs provided by the user.
3. Payment records
Payment proof records — including submitted proof URLs and review decisions — are stored permanently. Admin review decisions (approved, rejected) are timestamped and cannot be altered after being set.
4. Expense records
Expense records are stored permanently. Admins can add expenses and attach receipts. Once an expense is approved and reflected in the ledger, it cannot be silently removed.
5. Dispute records
All raised disputes, responses, and resolutions are stored permanently and are visible to all members of the group. Disputes cannot be deleted.
6. Audit log
Key actions in KudiGrid — creating groups, publishing agreements, submitting readings, raising disputes, approving payments — are recorded in an audit log. The audit log is immutable.
7. Power Agreements
Published Power Agreements and member acceptance records are stored permanently. A group cannot be billed before a valid agreement is accepted by members.
8. Data access by members
All members of a group can view: bills, payments, expenses, ledger summary, Power Agreements, and dispute records. This is by design — KudiGrid is built on transparency.
9. Data access by KudiGrid
KudiGrid platform administrators can access group data for support, moderation, and platform health purposes. We do not sell or share group billing data with third parties.
10. Contact
For data enquiries, email hello@kudigrid.com.